Administration
Administrative Assistant and Office Manager, Pearson VUE Test Center Lead
You support our finance and admin manager (bookkeeping, sorting five years of archives), keep the office running day to day and manage our Pearson VUE test center.
The role
Keep the office running smoothly every day and embody its image: reception, premises, logistics, records management, and support to finance, operations and senior management. You also run our Pearson VUE test center: organizing, proctoring and following up certification exams.
Your responsibilities
- Welcome clients, trainers, partners and visitors, in person and on the phone; prepare meeting and training rooms.
- Keep the premises clean and tidy, manage supplies and report maintenance needs.
- Maintain clear paper and digital filing (cloud naming, structure, access rights) and protect confidential documents.
- Support accounting (OHADA filing, supporting documents), day-to-day administrative errands and training session logistics.
- Assist senior management with travel, visitor reception and meeting files.
- Run the Pearson VUE center: opening and setup, candidate identity checks, exam proctoring, incident reporting, required logs, monthly reporting, and promotion of the center.
What we are looking for
- Two to three years of higher education in executive assistance, office administration or similar.
- 1 to 3 years of experience in a similar role; experience in a test or training center is a plus.
- Proficient with Word, Excel, PowerPoint and cloud tools; basic knowledge of OHADA accounting filing.
- Fluent professional French; working English appreciated.
- Polished presentation, service mindset, rigor, discretion and integrity.